Email Address from old employee
- I have an employee who just left the company. What do I do with their e-mail address and address book? Is there anything I need to worry about from a security perspective?
Whenever an employee leaves your company we recommend having a procedure that you run through to close out their access to a variety of different systems. This would include their access to your physical facilities, local computer/network, and various accounts including e-mail. Specifically for e-mail and address books this is what we generally recommend for customers.
- Change the account password and setup an auto-responder so that anyone who e-mails the employee will get a message notifying them the employee is no longer with the company.
- Automatically forward all new messages to a designated employee who is still with the company.
- Copy the user's Outlook file to an archive location so you can access it if you need to in the future.
- If you need the employee's contact list or address book, export it and import it into another user's profile so they can communicate with the contacts.
- April 14, 2009